Grow together as global leaders through win-win partnerships: dissemination of shared growth culture, creation of win-win ecosystem.
Transparency through compliance with laws and regulations:
Abide by Four Major Guidelines, standard subcontracts, and compliance monitoring system.
Support for small partners: :
win-win fund, assistance in implementing smart factory and innovation systems, fair payment conditions, expanded scope to 2nd-tier suppliers
Communication bolstering: Supplier Portal System, SAMSUNG SDI’s Partners Association (SSP), VOP system
Technical training programs: wider range of topics, support for protection of patents and technology secrets, purchasing consulting, support for overseas market penetration
Help bolster suppliers’ competence: funding, tech support, staffing, trainings
Secure a fair trade principle: Fair Trade Commission’s Four Major Principles, constant monitoring
To ensure financial stability of our suppliers, we have shortened the intervals for payment due for our suppliers.
Payment Date | 9th | 19th | 29th(end of the month) |
---|---|---|---|
Transaction Period
(tax invoice approvals) |
21st – end of the previous month | 1st – 10th of the current month | 11th – 20th of the current month |
SAMSUNG SDI has established a training system dedicated to supporting our suppliers’ employees. It serves to further strengthen their expertise and technological competence. Moreover, those wishing to penetrate into overseas market with SAMSUNG SDI receives ample support in that.
Catered trainings for suppliers’ employees
Market penetration support
Protection of patents and technology secrets
Joint development of core components
Productivity improvement
K-Escrow system for technology exchange & use
Purchasing consulting
SAMSUNG SDI’s Partners Portal works as a driver for active and lively communication between all parties.
Partners Portal
SAMSUNG SDI’s Suppliers Association (SSP)
Recognizing and rewarding high-performing suppliers
SAMSUNG SDI’s Cooperation for Coexistence Team accepts consulting requests, complaints, and other inquiries from partners. Confidentiality and non-disclosure are guaranteed. We will work to duly implement appropriate measures and corrections.
A system that strives to live on a basis of win-win partnerships with all our suppliers in small LIBs, automotive batteries, ESS systems, and electronics materials.
The purpose of this Guidelines is to establish reasonable and fair trading practices by presenting matters to be observed in signing contracts between SAMSUNG SDI (hereinafter “the Company”) and partner suppliers (hereinafter “supplier”) in order to ensure that suppliers with insufficient bargaining power can properly reflect their interests in signing contracts with us and to prevent us from hindering the principle of freedom of contract by abusing superior bargaining power in transactions with partners.
The Guidelines herein consists of a) Contracting Infrastructure that we must build before signing a contract, b) Contracting with Guaranteed Self-Determination that presents desirable matters to be included by contracting parties in a situation where self-determination is guaranteed, and c) Faithful Contract Performance under Contracts and Related Laws that present matters to be observed in contract performance.
1) Establishment of Criteria for Contract Signing Methods
① Due criteria shall apply considering the status in the transaction and the ripple effect in the market when determining a contract signing method. The types of contract signing methods are as follows:
② Upon signing a contract, the contract method can be selected and operated according to the characteristics of the item in consideration of the importance of the business and the importance of the purchase amount.
<Criticality of Purchasing Amount >
<Criticality>
③ In principle, a negotiated contract with the existing supplier is maintained due to the nature of the business type, provided that any of the following contract methods may be selected and operated when registering a new supplier, with due consideration given to the criticality of the item, the number of suppliers available, prior track records, and the proportion of the amount to be contracted to the total purchasing amount.
Method | Criteria |
---|---|
Negotiated contracting |
|
Open competitive contracting |
|
Limited competitive contracting |
|
Nominated competitive contracting |
|
2) Voluntary Proposals by Prospective Suppliers
SAMSUNG SDI (hereinafter “the Company”) operates an online proposal system where prospective suppliers can submit proposals relating to cost reduction, quality improvement, and innovative technology. This system is implemented in both SAMSUNG SDI’s official website and G-SRM, our Partners Portal System.
3) PRM (Partner Relationship Management)
① We strive to establish PRM with partners to promote co-prosperity between large and small companies, and to implement open supplier management that includes new suppliers.
② The Company creates SAMSUNG SDI Partners’ Association (SSP) in order to give proper motivations and incentives to be included in our SSP.
4) Dedicated Department for Supporting Small Companies
① The Company operates a dedicated department in charge of general support for suppliers including technology, funding, trainings, proposal implementation, etc.
② Co-existent Cooperation Office run under HQ Purchasing Team shall be designated as Such department.
1) Upon signing a contract, the Company shall comply with the following:
① Advance issuance of contract documents
② Determination of unit price based on a reasonable calculation method
③ Clear delivery lead time
④ Objective inspection criteria
⑤ Determination of a reasonable payment date
⑥ Reasonable return due to defects found after delivery
⑦ Cancellation and termination of a contract
2) The Company and our partnered suppliers shall avoid the following matters in the conclusion of the contract.
① Failure to issue written documents in advance or to retain such written documents
② Unfair determination of subcontract price
③ Making a verbal request for a proposal or for development
④ Unreasonable interference with supplier’s management
⑤ Failure to adjust the subcontract price despite design change, etc.
⑥ Failure to adjust the subcontract price despite volatility in raw materials price, etc.
⑦ Demand to have exclusive dealing
⑧ Shifting burden of handling civil complaints
⑨ Unfair special condition
1) The parties of the contract shall duly observe the following matters in the performance of the contract.
① Compliance with relevant laws, i.e. Civil Act
All relevant statutes, such as the principle of good faith, the Subcontracting Act, and the Fair Trade Act, shall be observed, provided that any dispute shall be resolved in writing.
② Having sufficient prior agreement and issuing written
documents in the event of unit price reduction When reducing a unit price due to drop in raw material prices, quantity increase, etc., a reasonable basis for such reduction shall be presented for resolution.
③ Adjustment of the price due to a change of contract
If an additional cost is incurred due to a change of contract, for reasons such as an additional specification requirement, etc., the payment shall be made accordingly.
Recommendations
As for cancellation or termination of a contract for reasons not set out in the provisions of the contract, notice of cancellation or termination of the contract shall be made to a supplier in writing at the earliest occasion at least two to three months before the cancellation or termination
2) Our company and partner companies shall refrain from the following in the performance of the contract.
① Wrongful rejection of goods
② Unreasonable return
③ Unreasonable subcontract price reduction
④ Unreasonable demand for economic gains
⑤ Shifting a burden of expenses incurred by the Company
⑥ Unreasonable payment-in-kind
⑦ Retaliatory measures
⑧ Evasion of law
⑨ Forcing purchase of goods, etc.
⑩ Unreasonable payment request for purchase of goods, etc.
⑪ Unreasonable demand for handover of technical data
The purpose of these Guidelines is to contribute to the establishment of a fair subcontracting culture by enhancing transparency and fairness in the supplier selection and operation process, and to present general matters aimed at preventing violations of the Subcontracting Transaction Fairness Act (hereinafter referred to as the "Subcontracting Act") in the "Guidelines for Fair Subcontracting Transactions."
1) The term "Supplier" means a business entity that is scheduled to or is engaged in business relationship with the Company regarding manufacturing, construction, service entrustment, etc. for the Company, including, but not limited to, subcontractors as set forth in the Subcontracting Act and general subcontractors.
2) The term "Supplier Pool" means a group of suppliers that the Company registers, operates, and manages under the prescribed criteria and standards.
3) “Supplier Selection” means registration of a supplier in Supplier Pool of the Company.
4) “Supplier Operation” means comprehensive management of Supplier Pool, including granting a chance to initiate business with the Company, cancelling its registration status, etc. under the prescribed criteria and standards.
1) Basic Principle
The Guidelines herein present only the minimum general matters necessary to ensure autonomy, transparency, and fairness in the supplier selection and operation. As for other matters not indicated herein, the Company may determine and operate individual and specific details with due consideration given to various circumstances, etc.
2) Proposal System for Prospective Suppliers
① Disclosure of criteria, process, and results of supplier selection
② Specificity and clarity of the criteria for Supplier Selection
③ Fairness of the criteria and process
④ Fair and equal opportunity
⑤ Disclosure of criteria and process of registration cancellation
⑥ Specificity and clarity of the criteria for cancellation
⑦ Requirements for supplier registration
⑧ Process for Supplier Registration
⑨ Fairness of the criteria and process for registration cancellation
⑩ Failure to comply with the Guidelines herein by intention or gross negligence of the Company’s executives and employees may result in imposing penalties (e.g., disadvantages in HR affairs, etc.) corresponding to the degree of violation.
The purpose of the Guidelines herein is to contribute to the establishment of a fair subcontracting practice by allowing the Company to conduct advance reviews on the fairness and legality of a subcontract of a certain size, and to present general matters for the prevention of violations of the Subcontracting Transaction Fairness Act (hereinafter referred to as the "Subcontracting Act") in the Guidelines for Fair Subcontracting Transactions
Advance reviews on fairness in the process of contract signing and price determination, and legality under related laws and regulations, such as the Subcontracting Act
1) Review on the suitability of standards and procedures for suspension, registration and registration cancellation of a supplier
2) Advance review on the process of contract signing and price determination, etc.
3) Review on violations of obligations and prohibited matters of the Company
Obligations | Prohibited Matters |
---|---|
Obligations
|
Prohibited Matters
|
4) Review on VOC of suppliers
5) Review on supplier’s objection against unsuccessful results or registration cancellation
Subcontract price amounts from the previous year valued at 10 billion KRW or higher, or Subcontract price amounts estimated to be around 10 billion KRW
Chief | HQ Purchasing Team Leader |
---|---|
Member | Head of Purchasing at the respective Business Unit |
Operation | Co-Existent Cooperation Office |
Remarks | Participation of Compliance Team if required, for checks and improvements |
Category | Detail |
---|---|
Monthly |
|
On the Occurrence | Particulars shall be dealt with through a dedicated Committee session. |
1) Imposition of self-correcting measures there is a possibility of violation of relevant laws and regulations
2) Imposition of sanctions corresponding to the degree of violation (personnel disadvantages, etc.) in the event of intentional or gross negligence of the relevant executive officers and employees
3) If necessary, suppliers’ VOC may be heard, and in such cases, anonymity shall be guaranteed if necessary.
4) Documents related to the results of deliberation, measures to be taken, etc. shall be kept for at least three years from the date of completion of deliberation.
5) The results of deliberation by the Deliberation Committee shall be notified to the Co-Existent Cooperation Office of HQ Purchasing Team.
The Guideline herein provides specific details to be observed or endeavored by the Company relating to the issuance and retention of documents in the process of subcontract signing and subcontracting process, so that the Company and the supplier can gain clear understanding of matters concerning the issuance of written documents under the Subcontracting Fair Trade Act (hereinafter referred to as the “Subcontracting Act”), thereby facilitating the exercise of rights and the fulfillment of obligations, while promoting the dissemination of fair and exemplary written culture in the subcontracting process.
The Guideline herein consists of three parts: a) on the issuance of various documents in the subcontracting process, b) on the retention of issued documents, and c) on the content and procedures of the Fair Trade Commission’s policies to promote the establishment of culture of issuing and preserving written documents.
The Company shall issue a document in the process of concluding and implementing a subcontract, as prescribed below. Documents subject to issuance shall be as shown in the following Table 1.
Serial No. | Document | Remarks |
---|---|---|
1 | Master contracts (incl. additional and/or changed contracts) | Article 3 of Subcontracting Act |
2 | Written confirmation of the subcontract | Article 3-(6) of Subcontracting Act |
3 | Price reduction contract | Article 11 of Subcontracting Act |
4 | Request for technical data | Article 12-(3) of Subcontracting Act |
5 | Certificate of receipt of the subject matter, etc. | Article 8 of Subcontracting Act |
6 | Notice of inspection results | Article 9 of Subcontracting Act |
7 | Notice of change in subcontract | Article 16 of Subcontracting Act |
1) Issuance of the Subcontract
① Obligation to issue a written document (Article 3 of Subcontracting Act)
② Matters to be stated
The subcontracting contract document must reflect the details consistent with the facts of the actual transaction, and in principle, the following paragraphs must be stated.
③ Timing
④ Methods
⑤ Exceptions
* If a document is issued in a reasonable manner that conforms to the actual subcontracting transactions as illustrated below, the obligation to issue a document may be fulfilled, deviating from the above-mentioned conditions and the timing.
However, even in such case, such issuance shall specify a reason why the relevant matter has not been determined and the scheduled date for determining such matter. When the relevant matter is finalized, a document stating such matter shall be issued without delay.
⑥ Special Provisions
In such case, the supplier shall use the [Attachment 1] Request for Confirmation of Entrustment in the [Guidelines for Fair Subcontract Transactions] as the standard form.
In such case, the Company shall use [Attachment 2] Reply to Request for Confirmation of the Details of the Subcontract of [Guidelines for Fair Subcontract Transactions] as the standard form.
In a joint venture, the subcontract shall be issued upon the following cases: a) having joint signatures thereon by all parties of the joint venture, b) having individual subcontract(s) signed by the respective responsible party, or c) having the signature of the leading party on the subcontract
2) Issuance of a written document for reduction in subcontract price
① Obligation to issue a written document (Article 11 of Subcontracting Act)
② Matters to be stated
The document that must be issued when the Company intends to reduce the subcontract price shall specify the reasons and standards applied for such reduction, the quantity of the subject matter that such reduction applies to, the amount of reduction, the method of reduction such as deduction, and other matters to prove the reasonableness of the reduction.
③ Timing
④ Methodes
⑤ Exceptions
However, even in such case, such issuance shall specify a reason why the relevant matter has not been determined and the scheduled date for determining such matter. When the relevant matter is finalized, a document stating such matter shall be issued without delay.
3) Issuance of a written document for request for technical data
① Obligation to issue a written document (Article 12 – (3) of Subcontracting Act)
② Matters to be Stated
③ Timing
④ Methods
⑤ Exceptions
* If a document is issued in a reasonable manner that conforms to the actual subcontracting transactions as illustrated below, the obligation to issue a document may be fulfilled, deviating from the above-mentioned conditions and the timing.
* However, even in such case, such issuance shall specify a reason why the relevant matter has not been determined and the scheduled date for determining such matter. When the relevant matter is finalized, a document stating such matter shall be issued without delay.
4) Issuance of other related written documents
① Issuance of a certificate of receipt of the subject matter, etc. (Article 8 of Subcontracting Act)
② Issuance of notice of inspection results (Article 9 of Subcontracting Act)
③ Issuance of the notice of change in subcontract price due to design change, etc. (Article 16 of Subcontracting Act)
④ Methods
The Company and a supplier shall retain documents as prescribed in the above Ⅲ. Provision and in Article 6 – (1) – 1 of Enforcement Decree of the Fair Transactions in Subcontracting Act. The documents subject to such retention are as listed in the Table 2 below.
Serial No. | Document | Remarks | |
---|---|---|---|
1 | Master contracts (incl. additional and/or changed contracts) | Article 3 of Subcontracting Act | Obligations |
2 | Written confirmation of the subcontract | Article 3-(6) of Subcontracting Act | |
3 | Price reduction contract | Article 11 of Subcontracting Act | |
4 | Request for technical data | Article 12-(3) of Subcontracting Act | |
5 | Proof of receipt of the delivered goods, etc. | Article 8 of Subcontracting Act | |
6 | Notice of inspection results | Article 9 of Subcontracting Act | |
7 | Notice of change in subcontract price | Article 16 of Subcontracting Act | |
8 | Document specifying inspection results, inspection completion date, etc. of the subject matter, etc. | Article 6-(1)-2 of Enforcement Decree | Documents specifying key matters on subcontracting |
9 | Document specifying the date and the amount of the subcontract price and the payment method (for bill payment, the date of issuing the bill, issued bill amount, and bill expiration date) | Article 6-(1)-3 of Enforcement Decree | |
10 | If rebates such as advance payment, delay interest, bill discount fee, customs, etc. have been paid, documents specifying the date of payment and amount of such rebates | Article 6-(1)-4 of Enforcement Decree | |
11 | If the Company has supplied raw materials, etc. required for the manufacturing, etc. of the subject matter and deducted the payment for such from the subcontract price, documents specifying the details of such raw materials, etc. and the date and amount of deducted price and pursuant reasons | Article 6-(1)-5 of Enforcement Decree | |
12 | If the subcontract price has been adjusted due to design change, etc., the documents specifying the adjusted amount and reason for such adjustment | Article 6-(1)-6 of Enforcement Decree | |
13 | If the supplier has requested the adjustment of the subcontract price due to raw materials price volatility, etc., the documents specifying the details of such request and pursuant discussions, the adjusted amount and reasons for such adjustment | Article 6-(1)-7 of Enforcement Decree | |
14 | The documents relating to the determination of the subcontract price such as the bid statements, approval request for successful bidder, quotes, invitation to the bid, design specifications, etc. | Article 6-(1)-8 of Enforcement Decree |
1) Documents subject to retention shall be retained in the original state of the time such document was used for purposes such as issuance, approval request, etc. The same applies to documents written, transmitted or stored in an electronic form by devices with information processing capability such as a computer, etc.
2) The company and a supplier shall retain the above-listed documents for three years since the date the subcontract transaction was completed. “The date the subcontract transaction was completed” shall mean as follows.
① Entrustment with manufacturing, entrustment with repair, or the preparation of knowledge and information-related products among entrustment with service: the date a subcontractor delivers and hands over the subject matter, etc. to a prime contractor
② Supply of labor among entrustment with service: the date a subcontractor completes the supply of the entrusted labor to a prime contractor
③ Entrustment with construction: the date n which the entrusted construction work is completed
④ In cases where a subcontract is revoked before completion or a subcontract transaction is suspended: the date of the revocation or suspension